Reservations require at least a 50% deposit made by credit card, cash, or check to guarantee your reservation. Your payment along with this signed agreement must be received before we can guarantee your reservation. It is your responsibility to provide your credit card number and make sure your final balance is received at least 1 month prior to your arrival date. If a reservation is made within 30 days of arrival date rental fees must be paid in full at time of booking. We will regretfully have to cancel your reservation if the final balance is not received by the due date on this agreement and there will be no refund issued.

We know that plans can go astray. However, we rely primarily on advance reservations and cancellations cannot always be filled. So to be fair to all concerned, our policy is as follows: Any rental fees paid, less a $50 processing fee plus any credit card fees, are refundable, if the reservation is canceled at least 60 days prior to your arrival date. If you cancel during the 60 days prior to your arrival, you will forfeit all rental fees collected. No shows will not be able to book a rental in the future.

Prior to your arrival, credit card information must be given to keep on file for a security deposit. This is to protect us from possible damages to our property. Guests are financially responsible for all damages and additional cleaning fees ($50 per hour) if necessary. Should our facilitator find the facilities in an unacceptable condition upon your departure, your credit card will be charged for extra cleaning, damage repairs, replacement of missing contents expenses resulting from agreement violations such as smoking in the buildings, trash left, unauthorized pets, broken windows, etc... Security charges will only be applied to your credit card if necessary and you will be notified.

All check-in/check-out procedures will be coordinated through the YMCA. Contact Camp Sturtevant Director, camp@woodsonymca.com. To help make your stay more enjoyable we recommend you bring: yard games, s’more supplies, camp chairs, insect repellant, sun screen, etc.. The renter agrees that they will not claim any charge backs or credits from their credit card company for any fees charged to their credit card, including but not limited to deposit, rental, or additional damage or security deposit fees. Returned check fee: There is a $50.00 per check fee for all returned checks.

All set-up and tear-down is to be done during the rental hours unless arrangements are made with Camp Director. Tape, tacks, etc., may not be used anywhere on facility without permission of Camp Director.

We cater to families, youth groups, service clubs, and numerous other renters and strive to provide a fun and safe environment for all. Renters agree to abide by the YMCA/Camp Sturtevant rules that are posted throughout the camp, beach area, and in this agreement.

Respect the environment: damage to trees, plants, or wild life is prohibited.

Quiet hours begin at 10:00 p.m. Camp staff will ask groups to turn music down or reduce noise if complaints are received from adjoining neighbors.

Please report any problems or damages in the lodge or onsite the day of check-in to the facilitator. If not reported, we must assume the damage or loss occurred during your occupancy and we will have to charge you. When maintenance needs arise during your stay please contact the Camp Sturtevant facilitator.

The age required to rent is 25 years and the person who books the space must stay for the entire rental period. Sub-letting or parents renting for their children under the age of 21 is NOT allowed.

We have one main campfire area. This is the only permitted area for burning and all fires must remain controlled and small. Please contact the camp facilitator if you will have firewood needs. We enforce all local burn bans.

All vehicles must stay on roads at all times unless approved by the Director. Transportation of individuals should only take place in authorized or vehicles designed for transporting passengers.

Walking on frozen river and railroad tracks is not allowed at any time.

There is no smoking allowed on site. If we find evidence of smoking while on our properties, you will be assessed a cleaning and deodorizing fee.

The Camp Sturtevant River Front is prohibited at all times that a YMCA certified lifeguard is not on duty. Woodson YMCA approved, certified lifeguards are required for all water front activities.

Renters are required to stay away from these areas. At no time should renters be around or play near these areas. If you are interested in adding these option to your rental package, please see the Camp Director.

Fireworks are never permitted. Any evidence of un-approved fireworks will be cause for dismissal without refund and/or denial of future rentals.

Camp Sturtevant does not allow pets unless the Director gives written consent.

Fenced in private residence area and driveway is off limits to all groups.

All check-out procedures will be coordinated through the YMCA. Upon departure guests are required to leave the property in the same general condition as it was when they arrived. Please comply with the following before check-out: 1. Windows and doors closed and locked 2. All lights turned off 3. All garbage and trash bagged tied 4. Property left neat and in order. 5. Fire rings should be free of trash and not left burning. 6. Keys should be dropped off with the facilitator. Publicity using the YMCA name must be approved by the Director. Publicity must not imply YMCA endorsement or sponsorship. The YMCA reserves the right to cancel/expel a group for violation of regulations, misconduct, a YMCA event, or any other reason not in the YMCA and member’s best interest. I acknowledge and confirm that I have read and agree to all conditions on this rental agreement. I also understand that the Woodson YMCA, Inc is not responsible for any injury or accident that occurs to members of the group listed below while using the Camp Sturtevant facility. The group is responsible for its own insurance.

Housekeeping is not provided during your stay. You are responsible for sleeping bags, eating utensils and the like. It is your responsibility to assure you have collected all of your belongings before departing the rental. The YMCA/Camp Sturtevant will not be responsible for any item left in a cabin by a renter. Camp staff will check and empty trash periodically during your stay. All other clean-up is a responsibility of the renters. Please leave the property as you found it. Renters who leave facilities left in poor conditions will be assessed a $150 cleaning fee.